Precise Scheduling for ABA Practices: Focus on What Matters Most

Purpose-built for ABA: Match therapists and clients, streamline sessions, and reduce admin time.

Unlike broad practice management tools, eScheduleIt delivers a focused solution tailored to the unique needs of ABA therapy.

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Stop Losing Revenue to Scheduling Inefficiencies

ABA practices lose an average of $127,000 annually due to poor scheduling. eScheduleIt's AI-driven platform eliminates double-bookings, reduces no-shows by 67%, and maximizes therapist billable hours.

Without eScheduleIt
  • 15+ hours weekly on manual scheduling
  • 23% therapist downtime due to poor matching
  • $2,500+ monthly revenue loss from gaps
  • High admin staff turnover (scheduling stress)
  • Compliance risks with manual processes
  • No automatic alerts for cancellations or changes
  • Manual task status tracking (email chains, confusion)
  • Lost or inaccurate mileage logs
With eScheduleIt
  • 2 minutes to schedule complex sessions
  • 95%+ therapist utilization rates
  • 18% average revenue increase
  • Staff love the simplified workflow
  • Built-in HIPAA compliance & audit trails
  • Instant notifications for all changes & cancellations
  • Clear task visibility—per-resource status tracking
  • Accurate mileage logs with automated calculations

Specialized for ABA Practices

Unlike generic tools, eScheduleIt understands the unique scheduling needs of ABA therapy.

Precise Therapist-Client Matching

AI-driven algorithms ensure optimal matches based on therapist specialties, client needs, and availability.

Efficient Session Coordination

Streamline scheduling to reduce admin time and minimize errors.

Maximize Therapist Utilization

Keep therapists fully booked with optimized scheduling.

Client-Centric Approach

Ensure consistent care with reliable session coordination.

HIPAA-Compliant Security

Protect sensitive client data with full HIPAA compliance.

Task Management & Coordination

Lightweight task system with per-resource status tracking, filtering, and real-time collaboration.

Real-Time Notifications

Instant alerts for schedule changes, cancellations, and task updates keep everyone informed.

Mileage Tracking & Reporting

Integrated mileage logging with automatic distance calculations for easy reimbursement.

How It Works

Four simple steps to transform your ABA scheduling workflow

1

Set Availability

Define recurring working schedules with one-off exceptions. Support for multiple shifts, time zones, and day-off requests.

2

Schedule Appointments

Create appointments with automatic time zone conversion, DST handling, and conflict detection. Assign one or multiple therapists.

3

Coordinate with Tasks

Assign tasks with per-resource status tracking. Fast dropdown updates, filtering, and real-time collaboration across your team.

4

Track & Report

Log mileage automatically, generate compliance reports, and maintain an audit trail for all schedule and task changes.

What Is It Like?

Discover how eScheduleIt streamlines scheduling for ABA practices with powerful, intuitive features.

Tag Therapists and Clients for Perfect Matches
Tag by Specialty for Better Pairing Elevate matching with precise tagging for therapists and clients.
Live AI Chat
AI Chat Assistant for Easy Scheduling Interact naturally to manage schedules effortlessly.
Smart AI-Powered Therapist Matching
AI-Powered Matching Optimal therapist-client pairing with smart heuristics.
User Interface
User Interface Intuitive design tailored for ABA scheduling needs.

Task Coordination & Accountability

Clear ownership, fast status updates, and team collaboration built in

Per-Resource Status

Each team member assigned to a task has their own status. No ambiguity about who's done what.

  • Not Started
  • In Progress
  • Blocked / On Hold
  • Completed
Fast Status Updates

One-click dropdown updates from the task list. No need to open separate forms or dialogs.

Optional notes when marking blocked or completed. Activity log shows who changed what and when.

Smart Filtering

Filter by status, assignee, priority, or due date. Hide completed items to reduce clutter.

Save custom views for recurring workflows. Focus on what matters right now.

At eScheduleIt, we believe scheduling should empower ABA practices—not overwhelm them.
Our platform is built to let you focus on delivering impactful care.! James Arado, Founder

About Us

At eScheduleIt, we understand the scheduling challenges faced by ABA practices. That's why we've built a platform that simplifies the complex and ensures your sessions run smoothly.

Our Story

Our team of innovators saw the unique scheduling needs of ABA practices and created eScheduleIt to address them. We're dedicated to helping therapists and clients connect seamlessly.

Our mission is to make scheduling a strength for your practice, not a stressor. With eScheduleIt, we aim to deliver a tool that maximizes efficiency and enhances care delivery for ABA therapy providers.

Our Philosophy

Simplifying scheduling
for ABA practices, every step of the way.

James Arado
James Arado Founder

Our Experience

Scheduling Expertise
100%
AI-Driven Matching
100%
User-Friendly Design
100%
ABA Practice Focus
100%

GET STARTED NOW!

Ready to streamline your ABA practice's scheduling? Let's get started!

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One Source of Truth

Eliminate scattered emails, conflicting schedules, and "I didn't know" moments

Complete Visibility

Everyone sees the same schedule, tasks, and status in real-time. No more version control headaches or out-of-date information.

All Changes Tracked

Every schedule change, task update, and status shift is timestamped and attributed. Full audit trail for compliance.

Team Alignment

No more email chains or missed messages. Instant notifications keep everyone informed and aligned on priorities.

Accountability

Clear ownership of tasks. Per-resource status means everyone knows exactly what's expected and what's done.

Quick Wins You'll See Immediately

Real benefits in the first week

No More Missed Cancellations

Staff get instant notifications when appointments change or are cancelled. No more wasted trips or lost revenue.

Example: "Client cancelled. Sarah, do you want to pick up therapist assignment Y?"

Mileage Tracking Made Easy

Log mileage with one tap during appointments. Automatic distance calculations. Monthly reimbursement reports ready to go.

Celebrate: "No more spreadsheet math errors!"

Task Clarity—No Email Chains

"Is this done?" Check the system. Everyone sees the same status at the same time. No confusion, no delays.

Celebrate: "Finally, clear ownership!"

Smart Scheduling—50% Faster

See available therapists at a glance. No conflicts, no double-bookings. Find backup coverage in seconds.

Celebrate: "Scheduling just became half the work!"

Organizational Efficiency at a Glance

Real-time visibility into how your practice operates, with comprehensive reporting and analytics

Therapist Utilization Reports

Track billable hours, utilization rates, and capacity across your team. Identify who's fully booked, who has gaps, and where to invest in hiring.

  • Billable hours per therapist
  • Utilization percentage (target: 85-95%)
  • Capacity planning insights
  • Revenue impact analysis
Cancellation & No-Show Analytics

Monitor cancellation trends, no-show rates, and patterns by client, therapist, or time period. Take action before revenue loss adds up.

  • Cancellation rate tracking
  • No-show alerts & trends
  • Lost revenue calculations
  • Client & therapist breakdown
Operational Health Dashboard

One comprehensive view of your practice's pulse. See what's working, what needs attention, and where to optimize next.

  • Schedule fill rate
  • Average session duration
  • Travel time efficiency
  • Team productivity metrics
Comprehensive Reporting Suite
  • Performance Reports – Benchmarks and KPIs across all metrics
  • Mileage & Reimbursement – Automated distance tracking and expense reports
  • Client Consistency – Therapist assignment stability and continuity of care
  • Compliance Reports – Audit trails, change logs, and accountability records
  • Custom Reports – Export data for your billing, payroll, or compliance needs
  • Trend Analysis – Identify patterns and make data-driven decisions

18%

Average revenue increase with optimal scheduling

67%

Reduction in no-show rates

95%+

Therapist utilization achievable

15 hrs

Weekly admin time saved

Our Price

Affordable plans tailored for ABA practices, with HIPAA-compliant features to support your scheduling needs.

  • FREE
    • Limited to 1 User
    • AI-powered Matching
    • Advanced Scheduling Options
    • Multi-level Constraint Recognition
    • Basic Support
  • $8 per user/mo
    • Unlimited number of users
    • AI-powered Matching
    • Advanced Scheduling Options
    • Multi-level Constraint Recognition
    • Basic Support
  • $15 per user/mo
    • Booking link capabilities
    • AI-powered Matching
    • Advanced Scheduling Options
    • Multi-level Constraint Recognition
    • Priority Support
  • $20 per user/mo
    • Booking link capabilities
    • 3rd party calendar integrations
    • AI-powered Matching
    • Multi-level Constraint Recognition
    • Priority Support

Our Client Testimonials

Contact Us

Ready to simplify scheduling for your ABA practice? Reach out to see how eScheduleIt can help.

Discuss Your ABA Scheduling Needs

We're here to show how eScheduleIt can streamline your practice's scheduling process. Share your needs, and we'll get back to you promptly.

eScheduleIt, Inc
1810 SW 55th AVE.
Plantation, FL 33317
P: (305) 542-6564

(305) 542-6564
Contact Sales at eScheduleIt

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